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When referring to accounting methods, we are talking about the ways in which financial records are kept by businesses, which are used to make their financial reports for each quarter. You can use both accrual and cash methods for keeping records of financial transactions for business. If you run a small business, it would help you to determine what method you want to take advantage of, factoring in sales volumes, the presence of customer credit, and IRS tax requirements.
Although these records are needed by law, they can also be useful for business owners when it comes to business decisions based on financial situations. The method chosen by small business owners is important because although the technique can be changed at a later date it can be difficult to make the change over. With this in mind small business owners need to really think about which technique most suits their business.
When you use the cash method for accounting records, you will record income and expenses as it is transferred from your accounts in real time – instead of writing down when you made the commitment to spend money, you write down when it actually left your hands. Also, you write down when you actually received money, instead of when you intended to take money in. This makes it possible to delay billing and expedite payments so you do not have to pay income taxes on some of it until the next business year.
The cash basis has its benefits. It is easier to understand and carry out than the accrual technique, cash flow is depicted accurately and you can delay taxation of income until you actually have it. Expenses and your revenue depends upon on when you receive and pay out money, although this can be a benefit it can also be a disadvantage because it can give an inaccurate image of the financial situation for a business. This is where the accrual basis comes into play, it differs from the cash basis because it recognizes expenses and income when they apply and not just when the cash has changed hands, leading to a more accurate depiction of a businesses financial situation in any given period.
With the accrual basis of accounting. you record income and payments when you actually earn them, instead of when you choose to pay them. With the accrual method, you will have a much better notion of how you are doing financially in the long term. However, it is far more complicated to figure out and record, and you might have to pay income taxes on the money you bring in before you actually get it, which can be unfortunate to go through.
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Posted in Accounting · July 15th, 2010 · Comments (0)
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Posted in Accounting · July 6th, 2010 · Comments (0)